Terms of the free records website

Who we are

The website service is provided by Toby Brewer ("we"). Contact toby@tobybrewer.com.

What we provide

A website for a Florida condominium association, with a public notices page and a password-protected owners' area. We also help sort and upload the records the board sends us.

Your records are yours

The association owns its pages and records. The association has the right to operate its pages on our service, and we host them on its behalf.

If the association stops using the service, we send every file in a zip within 14 days of a written request. We then delete our copies within 30 days.

The board is responsible

The board is responsible for what's posted and when, and for meeting Florida law, including 718.111(12)(g).

The board approves every document before it's posted and checks that private information has been removed. We flag private information we notice, but the board makes the final check.

What we don't do

We don't draft meeting notices or agendas, decide notice deadlines for the association, or manage the association. Tools such as the notice deadline calculator are for the board's own use.

Free period

The first 3 buildings get 12 months free. Others get a 30-day free trial. No card is needed.

Nothing is charged unless the board agrees to a paid plan in writing. When a free period ends, the board can choose a paid plan or take its files.

Changes to the offer

We may change or end the free offer with 30 days' notice by email. The association can stop at any time.

No legal advice

We are not lawyers. Nothing on the service is legal advice.

Provided as is

The service is provided as is. We work to keep it available and secure, but we can't promise it will never be interrupted.

To the extent the law allows, our liability is limited to the amount the association paid us in the previous 12 months.

Governing law

Florida law applies.